New Buildings | Existing Buildings | TM31 Building Logs
Realtime Online Documentation
The O&M Bureau service is relevant whether you are a contractor or building owner or Facilities Manager
Click on the links Above to find out more about how The O&M Bureau could help you on current projects, past projects or future ones.
As a market leader in this industry, we are confident that once we are appointed to produce your documentation, you will wonder why you have not done this before.
New Buildings ::
Most contractors would agree that their business is becoming ever more complex and competitive. Employers are more demanding than ever, regulations change even more rapidly creating serious demands on your project team. Producing complete, accurate and searchable Building Files is now a major requirement and if not managed correctly will inevitably result in a major headache for you.
The O&M Bureau provide a service which manages the whole process of preparing building documentation, allowing you to concentrate on what you do best - getting the job delivered on time.
Throughout the project lifecycle we will liaise with subcontractors, compile and aggregate building documentation, which we will arrange into a standard format that is acceptable to your client and legally compliant.
Your completed file will typically include:
- O&M documentation
- M&E data
- Heath & Safety information
- Project directory
- Statutory certificates
- Asbuilt Plans
- Photos/videos
The O&M Bureau can produce a hard copy (paper) file and/or a digital copy on CD-ROM or on the Internet
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Existing Buildings ::
Building Documentation is often considered a necessity by Contractors but it can be a job saver to a Facilities Manager.
The Facilities Manager needs documentation to be accurate, robust and searchable. He has two priorities with the Building Files;
Firstly in a planning phase – plan the preventative maintenance and when many certifications need to be renewed of both the building and plant. To find out the information on each peace of plant his source is the building documentation files.
Secondly is a reactive phase – when a piece of plant or part of the building is in breakdown or fault the FM needs to understand what and why and how to repair the item. This important information needs to be readily at hand to pass on to the technicians who will carry out the repair.
Why does this information need to be readily at hand? Health and Safety is the key reason – to ensure all persons that work on the maintenance and repair of your building are aware of the procedures, process and risks involved and so to minimise the likely impact.
Searching through arch lever files for a distribution board location or a water stop when it’s dark or water flooding in is no help. A quick search engine is needed by the FM to rapidly search and pass on the key information to the people who need it.
In these days of multi site management, carrying all the information you need is near impossible in paper form but we can when we have access to the Internet and your electronic data on building documentation is available on laptops, IPAQ’s or phones.
All of that help needs the initial step of digitising the building documents and storing them on a database which is searchable, storable and transportable.
The Construction Company has no contract with the Facilities Manager but when the FM needs to plan and extension or a refurbishment he will use the same builder when he has confidence in him, so good electronic data will bring the construction company more long term business.
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Realtime Online Documentation ::
The O&M Bureau have now developed a way of having multi location documentation available hosted by us via a secure login. So that you the end user can access information via any web browser. Within this system, if your building(s) change for example, partition walls put in on the 3rd floor only, the information can be passed to us for uploading or if you wish it can be done from your site using a simple document check in/check out process.
If you own multiple properties, you can assign password protection so that your managing agents or facility managers can only log onto the areas they look after
There is an initial set up for the documentation to be produced & hosting fee which can be charged annually, quarterly or monthly.
TM31 Building Logs ::
Part L 2006 requires that owners of buildings are to be provided with summary information on new or refurbished commercial property. Its building services and their maintenance requirements must be recorded in a building log. The O&M Bureau collates and prepares the "Building Log" in accordance with the CIBSE TM31 template.
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